HUAQIANG VAPE

πŸ”’ Privacy Policy

Last Updated: January 1, 2025
This Privacy Policy is effective immediately

At HUAQIANG VAPE, we are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

1. Information We Collect

1.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

  • Create an account on our website
  • Make a purchase or place an order
  • Subscribe to our newsletter
  • Contact customer support
  • Participate in surveys or promotions
  • Leave reviews or feedback

1.2 Types of Personal Information

Category Information Collected Purpose
Identity Data Name, date of birth, gender Account creation, age verification
Contact Data Email address, phone number, address Communication, shipping, billing
Financial Data Payment card details, billing address Processing payments
Technical Data IP address, browser type, device information Website functionality, analytics
Usage Data Page views, clicks, navigation patterns Improving user experience
Marketing Data Preferences, communication history Personalized marketing

1.3 Automatically Collected Information

We automatically collect:

  • Device and browser information
  • IP address and location data
  • Website usage patterns
  • Referral sources
  • Time and date of visits
  • Pages viewed and clicked

2. How We Use Your Information

2.1 Primary Uses

We use your personal information for the following purposes:

  • Order Processing: Processing and fulfilling your orders
  • Account Management: Creating and maintaining your account
  • Customer Service: Responding to inquiries and providing support
  • Age Verification: Verifying you meet legal age requirements
  • Payment Processing: Processing payments and preventing fraud
  • Communication: Sending order updates and important notices

2.2 Secondary Uses

With your consent, we may use your information for:

  • Marketing communications and promotions
  • Personalized product recommendations
  • Website analytics and improvement
  • Research and development
  • Customer satisfaction surveys

2.3 Legal Basis for Processing

  • Contract Performance: Processing orders and providing services
  • Legal Compliance: Age verification and regulatory requirements
  • Legitimate Interests: Fraud prevention and website security
  • Consent: Marketing communications and optional services

3. Information Sharing and Disclosure

3.1 Third-Party Service Providers

We may share your information with trusted third-party service providers who assist us in operating our business:

  • Payment Processors: Secure payment processing
  • Shipping Partners: Order fulfillment and delivery
  • Email Service Providers: Email communications
  • Analytics Services: Website performance analysis
  • Customer Support: Technical support services
  • Marketing Platforms: Advertising and promotional activities

3.2 Legal Disclosure

We may disclose your information when required by law or to:

  • Comply with legal obligations
  • Respond to court orders or government requests
  • Protect our rights and property
  • Investigate fraud or security issues
  • Protect the safety of our users

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring company with appropriate safeguards.

4. Data Security

4.1 Security Measures

We implement comprehensive security measures:

  • SSL/TLS encryption for data transmission
  • Secure servers with firewalls
  • Regular security audits and updates
  • Access controls and authentication
  • Employee training on data protection
  • Incident response procedures

4.2 Payment Security

  • PCI DSS Compliance: Payment card industry standards
  • Tokenization: Secure payment token storage
  • Fraud Detection: Advanced fraud monitoring systems
  • Secure Gateways: Encrypted payment processing

4.3 Data Breach Response

In the unlikely event of a data breach, we will promptly notify affected users and relevant authorities as required by law.

5. Cookies and Tracking Technologies

5.1 Types of Cookies

Cookie Type Purpose Duration
Essential Cookies Website functionality and security Session
Performance Cookies Analytics and website optimization Up to 2 years
Functionality Cookies User preferences and personalization Up to 1 year
Marketing Cookies Advertising and remarketing Up to 1 year

5.2 Cookie Management

  • You can control cookies through your browser settings
  • Disabling cookies may affect website functionality
  • We provide cookie consent options
  • You can withdraw consent at any time

5.3 Third-Party Tracking

We use third-party analytics and advertising services:

  • Google Analytics for website analytics
  • Facebook Pixel for social media advertising
  • Email tracking for communication effectiveness
  • Conversion tracking for marketing optimization

6. Your Privacy Rights

πŸ” Right to Access

Request a copy of all personal information we hold about you

✏️ Right to Rectification

Correct any inaccurate or incomplete personal information

πŸ—‘οΈ Right to Erasure

Request deletion of your personal information under certain conditions

⏸️ Right to Restrict Processing

Limit how we use your personal information

πŸ“€ Right to Data Portability

Receive your data in a structured, machine-readable format

🚫 Right to Object

Object to processing based on legitimate interests or direct marketing

6.1 Exercising Your Rights

To exercise your privacy rights, please contact our privacy team using the contact information provided below. We will respond within 30 days.

6.2 Marketing Preferences

  • You can opt out of marketing emails at any time
  • Use the unsubscribe link in emails
  • Update preferences in your account settings
  • Contact customer service for assistance

7. Data Retention

7.1 Retention Periods

  • Account Information: Until account deletion or 3 years of inactivity
  • Order History: 7 years for tax and legal purposes
  • Payment Data: As required by financial regulations
  • Website Analytics: 26 months maximum
  • Marketing Data: Until consent is withdrawn

7.2 Deletion Process

When retention periods expire, we securely delete or anonymize your personal information using industry-standard methods.

8. Children's Privacy

Important Notice:

  • Our website is not intended for children under 18
  • We do not knowingly collect information from minors
  • If we discover we have collected information from a minor, we will delete it immediately
  • Parents or guardians should monitor their children's internet usage

9. International Data Transfer

9.1 Cross-Border Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure adequate protection through:

  • Standard Contractual Clauses: EU-approved data transfer agreements
  • Adequacy Decisions: Countries with adequate privacy protection
  • Binding Corporate Rules: Internal data transfer policies
  • Certification Programs: Privacy Shield and similar frameworks

9.2 Data Processing Locations

Your data may be processed in various locations including the United States, European Union, and other countries where our service providers operate. We ensure all transfers comply with applicable privacy laws.

11. Policy Updates

11.1 Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes through:

  • Email notifications to registered users
  • Prominent notices on our website
  • Updates to the "Last Updated" date
  • Account dashboard notifications

11.2 Your Continued Use

Your continued use of our website after changes to this Privacy Policy constitutes acceptance of the updated policy.

12. Contact Information

12.1 Privacy Officer

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact our Privacy Officer:

12.2 Data Protection Authority

If you believe we have not addressed your privacy concerns adequately, you have the right to lodge a complaint with your local data protection authority.

πŸ“ž Privacy and Data Protection Contact

For all privacy-related inquiries, data protection requests, or concerns about this Privacy Policy:

Privacy Officer: joysofarsogood4@outlook.com
Data Protection: +86 138 1822 6299
Subject Line: "Privacy Request"
Response Time: Within 30 days

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